Convention Policies

BASIC CONVENTION POLICIES

These apply any time you are within convention space.  They include our policies on alcohol, Badges/Wristbands, Fragrance, Fresh Clothing, Hall Costumes, Hotel Guidelines, Hotel Rooms, Member to Member Relations, Public Displays of Affection (PDAs), Refunds, Registration, Reserved Seating, Room Parties, Signage, Smoking and Taking Care of Yourself.

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DISCOUNT POLICY

What do discounts apply to?  What value do they have?  How is it applied?  You’ll find all the answers here!

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PRIVACY PRACTICES

TCON Promotional Society (“TCON”), operating as “The Constellation Awards”, “Reversed Polarity”, “Polaris” and “Polar Chill”, is committed to safeguarding the privacy of the personal information of our attendees and volunteers that is protected under federal laws. This information includes identifying data about you that TCON has created or received about your past, present, or future convention attendances, volunteer duties, or convention committee planning activities. This notice tells you about the ways that TCON may collect, use, and disclose this protected personal information and about your rights concerning this protected personal information.

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ROOM PARTY POLICY

Room parties are very much a part of the culture of Polar Chill.  As a rule, the Holiday Inn: Toronto International Airport Hotel does not allow room parties; however, a limited number of room parties will be allowed at Polar Chill 2. Please note that they are subject to certain rules, set up by the hotel.

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WEAPONS POLICY

Are you planning to wear a costume that includes a weapon? Please read the Polar Chill weapons policy which is designed to allow everyone to enjoy the convention safely.

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